“Miracle on Main Street”
2008 Registration Form
I am interested in volunteering in the following areas –check all that apply:
Fundraising
o Team Leader – Oversee fundraising events, keep track of monies earned and coordinate supporters. Current/potential fundraiser events are Pie Auction (Sunday before Thanksgiving), Craft show (December 5th) , Sunday School year book. You are welcome to develop new ideas as well. Must be able to take initiative and communicate well with everyone.
o Supporter – Help out at different fund raising events as needed.
Volunteer Support
o 2 people who will recruit volunteer help from our volunteer list as well as the church when we do not have adequate support for a particular area.
Scheduling/Fan Out
o Make phone calls to inform parents, cast and staff of schedule changes. Inform Sis. Lana of information to place in the bulletin and to update church calendar as needed.
Food/Snack/Parties
o Team Leader – Coordinate pizza(or kid food), drinks, plates, etc. set up and clean up at our 2 long Saturday practices, as well as our Sunday December 7th stage set up and the following performance tear down for the volunteer help. Assign various supporters snack days for Wednesday practices as needed.
o Supporter – Willing to assist Team Leader at long practices set up, pick up food, clean up, etc.
o Supporter – Willing to bring a small snack for Wednesday night practice or something for the Saturday practices.
Incentives and Prizes
o Team Leader – Set up a reward system (stickers worked well last year) to encourage the kids good behavior and focus during long practices. Distribute prize at end of practice. Must be able to attend 2 Saturday practices and have the ability to keep control of children in a calm manor.
o Supporter – assist in keeping track of well behaved kids and handing out prizes at the end of practice. Must be able to attend Saturday practices and have the ability to keep control of children in a calm manor.
Sound and Technical
o Sound board – Needs ability to run the sound board. Must be able to attend the 2 Saturday sanctuary practices, Wednesday, December 10th Dress Rehearsal, Thursday, December 11th and performances.
o Music Player – Will control the play and stop of the soundtrack for the performance and all practices. Needs to be very familiar with program and its scene changes. Must attend practices where any scenes are run along with all Sanctuary rehearsals.
o Mics – Set up of microphones placement. Ensure that they are in place before Wednesday the 10th 6:00 p.m. Dress Rehearsal. Should attend at least one Saturday practice to see placement of the children to know where mics should be placed. Must ensure that we can hear the children.
o Video – put together a DVD of program. Tape occasional practices for bloopers reel at end of DVD and to become familiar with the program. Needs to attend at least one Sat. practice and the Dress Rehearsal as well as performances.
o Lights – Spotlight control. Needs to be familiar with the program. Should attend at least one Saturday practice and must attend Dress Rehearsals and performances.
o Multi media – create multi media presentation if the need arises.
Cast and stage crew
o Speaking part coach – help run lines with speaking parts and work with children at practices. Must be available during service on Wednesday nights.
o Solo coach – help work with soloists as needed on their verses. Must be available on Wednesday nights or one on one with kids at set up times.
o Auditions – assist Sis. Amie during auditions for speaking and singing parts. Give input and feedback to help determine parts.
Cast and stage crew
o Costumes – work with Sis. Amie in creating costumes and design ideas for characters as needed. Help distribute costumes, obtain sizes, help with fittings, etc.
o Props – obtain or make props that are needed for various characters and scenes. Ensure that props are in the right place at the right time during practices and performances.
o Hair and makeup – Arrive at 5:30 performance night to assist with any hair and make up needs for the performance. Bring hairspray, curling products, bobby pins, powder, etc.
o Stage Manager – Ensure that everyone is in the right place at the right time for all practices and performances. Assign stage crew their various positions and placements. Needs to be very familiar with program and cast. Must be able to attend practices.
o Stage Crew – Back stage or on stage, will help with placement of children and scene changes. Must be able to attend all Sanctuary practices.
Set
o Team Leader – Ensure that set design is built by Wednesday, December 3rd and ready to go on stage Sunday, December 7th. Work with team and Sis. Amie to create the look we need.
o Support – Help build, paint, create the set, obtain supplies, etc.
o Sunday, December 7th, Set up of the set – This includes removing all things necessary from the platform, including musicians area as needed.
o Set Tear down – removal of all set and props. Replacing the Sanctuary to its original condition.
I have reviewed the 2009 Christmas Program hand book and I agree to participate and support to my fullest ability in this ministry.
I understand the impact and importance of preparing for this event, because it is an outreach and it will affect someone’s life!
The opportunity to serve in His house and His kingdom is a blessing for me and my family and we will not take it lightly!
Sign:
Thank you for all of your help this year. We could not have this program with out your support. Let’s make this the best year ever!
In His Service,
Sis. Amie Kelp
